HBS — Healthcare Billing Services, Inc.
55 High Street, Carroll, Ohio 43112
Phone: 740/639.4218 • Fax: 740/639.4217

55 High Street
Carroll, Ohio 43112


Ohio Medicaid School Program ODE Indirect Cost Recovery

The Ohio Department of Education (ODE) has developed an indirect cost recovery plan for school districts that calculates two indirect cost rates that are used to get additional reimbursement from Federal Programs for certain fiscal costs. The restricted rate was the original rate developed for federal reimbursements focused on administration of federal grants and contracts. The unrestricted rate is only permitted for Federal Medicaid programs and helps compensate for costs associated with the treasurer and human resources office.

After completing your indirect cost rate report, HBS would then use the unrestricted rate on your MSP Cost Report to get your district additional Medicaid reimbursement.

Obtaining an Indirect Cost Rate is not a requirement of MSP or any other Federal Program, but it will help increase your MSP and other Federal Program revenue.

Districts whose related services are all purchased costs are not permitted to obtain an ICR rate.

HBS is willing to file the ICR report for you, but we would need the following information from you to prepare the report.

  • “Legacy” Schedule of Expenditures by Objects for All Funds
  • “Legacy” Schedule of Expenditures by Function and Object Categories for All Funds
  • Salary/Benefits and Fund-Function for the following Treasurer Department staff: Treasurer, Accounting Staff, Data Processing Staff, Internal Auditors, Purchasing Staff, Warehouse Staff, Inventory Staff, Department Secretaries, Department Assistants
  • Salary/Benefits and Fund-Function for the following Human Resource Department staff: Human Resource Director, Payroll and Employee Benefits Staff, Data Processing Staff, Human Resource Secretaries, Human Resource Assistants
  • Square Footage of each building in the district. If greater than 8 building locations, we can report this in total instead of by building.
  • Square Footage and building location of space used by the following departments: Treasurer Staff/Department, Human Resource Staff/Department, Maintenance Department, Warehouse Department

Please let us know if you would like us to prepare the ICR report and when we should be expecting to receive the data listed above.

This is a great way to generate additional Medicaid revenue and we are committed to assisting you in any way that we can. If you have any questions, please let us know.

Please email data to: Nikki Poling (npoling@TeamHBS.com)

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